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Contract Administrator

Robert Half

This is a Full-time position in Amherst, MA posted April 28, 2021.

Ref ID: 02150-0011775400

Classification: Administrative Coordinator

Compensation: $16.50 to $17.50 hourly

Robert Half OfficeTeam has partnered with a Higher Education client in Amherst for a Contracts Administrator/Bid Coordinator Role. This position will be responsible for supporting and assisting with the bid preparation and evaluation process. The Bid Coordinator/Contract Administrator will also become familiar with the development, analysis and awarding of contracts. The ideal candidate will have strong organizational skills, the ability to communicate effectively, an analytical mind, and proven experience with Microsoft Excel and Word.

Essential Duties and Responsibilities

• Supplier Sourcing: Complete bidder registration process.

• Bid Preparation: Accurately input bid specification data into bid express portal. Coordinate webinar and other related tasks, utilizing defined checklist. Coordinate the placement of public advertisement of bid opportunities per direction of Contract Manager

• Bid Opening & Evaluation: Download and organize bids for evaluation. Validate and clarify bid related data. Perform electronic reference check. Enter bidder information into database.

• Negotiation: Attends negotiation meetings and maintains supporting documentation.

• Award Recommendation: Implements contract award recommendation.

• Contract Management: Assists contract managers in the administration of individual contract portfolios. Supports member and supplier communication. Maintains supplier database and web storage of contract documents.

• Communicate with suppliers/bidders

• Adhere to deadline dates and industry regulations

• Preparation of bid specifications

• Data evaluation and sorting

• Assist contract managers with bid analysis

Job Requirements:

Bachelor of Science (BS) or Bachelor of Arts (BA) degree is preferred

One to three years of higher education, buyer or procurement experience is desirable

Proficient in Microsoft Excel and Access

Excellent attention to detail; ability to work independently and execute plans to meet member and supplier needs

ability to prioritize multiple responsibilities; demonstrated ability to work collaboratively in a team environment

OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you’re a seasoned administrative pro or starting your career, we have options for you.

Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.

When you work with us, you’re working with the best. has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was named to Forbes’ inaugural list of America’s Best Temporary Staffing Firms.

Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information.

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